With our Instant Coworker Scheduling feature, Amy and Andrew can check your coworkers’ free/busy calendar information and send invites only for times they are available, without having to ask them.
Do Amy and Andrew know if my coworker is in a different timezone?
Yep! Amy and Andrew will check to see what timezone your coworker's calendar is in and take that into account when finding a time. If for some reason they aren't able to get the timezone information from the calendar, they'll fall back to using your timezone information.
How do I start using this with my coworkers?
Once it's been turned on for your team, just ask Amy or Andrew to schedule a meeting with your coworkers (be sure to use their work email) and any external guests as you usually would. As an added bonus, when you meet with only coworkers on your domain and Amy and Andrew have all of their free/busy information, they will send an invite right away with no negotiating. Scheduling Nirvana. :)
Who is considered a coworker?
Any meeting participant who is on the same domain as you will be considered a “coworker" (e.g. email@example.com, firstname.lastname@example.org), and Amy and Andrew will not ask them for a time if the free/busy information from their calendar is visible.
What information from my coworkers' meetings does Amy and Andrew use?
Amy and Andrew are only using the free/busy information and the timezone information from your coworkers' calendars. Even if you are able to see full event information, such as meeting participants or meeting titles, Amy and Andrew are not using this information.
Want to turn on Instant Coworker Scheduling?
Free and Individual plan users can upgrade to a Team plan by visiting http://my.x.ai/subscription.