When you use the Meeting Creator to schedule a meeting, you have the option to create a One-Time Link that allows you to create a link with specific settings that you can share with your guests so they can choose a time for the meeting. One-Time Links give you extra control over what availability you share, while still ensuring you avoid the time-suck of manually comparing calendars with your guest.
The meeting is yours to own. You share the One-Time Link with your guests directly, making it easy for them to quickly select from your available times. There’s no need to worry about future meetings being scheduled from it — the link is specific to that meeting and will expire automatically when the meeting is scheduled.
Some use cases might be:
Grabbing a drink with a friend next week while they’re in town and you’re only available Tuesday-Friday after work
A planning meeting you need to do early in the week so deliverables are fleshed out by the end of the week
A chat with a sales rep for a new analytics tool that you need to do your due diligence on before you meet with your CFO on Thursday.
Any meeting where there’s a specific constraint you might have for your particular meeting!
How do I create a One-Time Link?
To create a One-Time Link, you can go to https://my.x.ai/meeting/create and within the Guest box, select the option labeled Create a link to message guests myself.
You have the option to use any of your Personal Meeting Templates too!
You can customize the title, date and time, duration, location, custom notes to be added to the invitation, and for those on the team edition with conference room integration — whether or not you want the Scheduling AI to book a conference room for your meeting.
Once you enter in your parameters, click “Create link” to generate a link that you can share with your guest.
Does this work with multiple guests?
Yes! You can create a One-Time Link to share with 1 guest or multiple guests. Before you can create a link, you'll be asked to add in your guests' email address so that the system can keep track of who has added availability. x.ai will not email your guests to find a time - you need to share the One-Time Link with your guests directly.
Copy and send this link to your guests directly! They’ll choose from your available times to book the meeting directly. For meetings with one guest, the invite will be sent out as soon as the guest has selected a time. For meetings with multiple guests, the invite will be sent out after all guests have selected their times.
You'll also see these meetings show up on your my.x.ai Home and Meeting pages, so you can always check into see where they stand. You can also make changes to the meeting, so if you need to add a guest or change your availability, you can. Just be sure to send the link to your new guest so they can add their availability too.
Note: If you send a One-Time Link, all of your guests will need to select times from the link, whether they are x.ai users or not.