The x.ai Meeting Creator lets you schedule any meeting with any number of guests, either by having the Scheduling AI email times or by creating a One-Time Link. You can also preview the Scheduling AI's emails before you start scheduling.

How Meeting Creator Works

When you set up a meeting with Meeting Creator, you'll generate a list of times for your guests to select from. These are available times based on the meeting constraints you've added. You can opt to have the Scheduling AI — Scheduler, Amy, or Andrew — email these to your guests or you can send them yourself via a One-Time Link.

Add your meeting details

Give your meeting a title and choose when and where you'd like the meeting to be scheduled for. You can use your default scheduling hours, customize a range, or set a specific time & date for the meeting.

Choose how long the meeting will be, whether you need to build commute time in, and where it will be held. You can save new virtual locations and physical locations in your Scheduling Preferences.

You can add meeting notes that will be tacked on to the calendar invite, and you can also customize an email introduction to your guests that will be sent from the Scheduling AI. This will be sent along with time options for the meeting and helps set the context for your guests.

Add your guests

Next, add your guests' email addresses. You can set each guests' time zone ahead of time, and you can also mark whether anyone is optional (including yourself!) or is coordinating for another guest (which lets them choose times on their behalf).

Preview the Scheduling AI's email

Once you’ve filled in the meeting details, click “Preview email.” You’ll see the exact emails that the Scheduling AI will send to each meeting guest.

You can close the preview and make more changes to the meeting details (and preview again!), or click “Start scheduling” and the Scheduling AI will send that email to your guest.

Meeting Creator + Scheduling Nirvana

When you use the Scheduling AI to book a meeting with other x.ai users, the meeting can be scheduled instantly without ANY emails. This is because we already know everyone’s availability and preferences. If your colleague is busy, the tool will tell you immediately so you can tune the time/date range to one that works for everyone.

Create a One-Time Link

After you add your meeting details, you can also opt to create a One-Time Link to send to guests yourself.

The link is automatically copied to your clipboard and is ready for you to share with your guests, by email, message, or even text.

Your guests will be able to choose from your available times to book the meeting.

Note: If you send a One-Time Link, all of your guests will need to select times from the link, whether they are x.ai users or not.

Learn more about One-Time Links.

How to Access Meeting Creator

Type schedule.new into your browser to bring you directly to the Meeting Creator. Type time.new to start creating a One-Time Link.

On my.x.ai, click on the Schedule Meeting button in the top right corner for quick access to Send via x.ai or One-Time Link. You also have fast access to copy a link to one of your meeting templates.

The full functionality of the Schedule Meeting button is also available from the x.ai Chrome extension.

You can also quickly access the Meeting Creator (along with your account) from x.ai directly.

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