How you schedule meetings
The types of meetings you schedule and which means of scheduling you employ will dictate which scheduling tool you should choose. Below are a few alternatives that offer similar functionality as x.ai.
Doodle is a well-established meeting scheduling tool, designed to arrange a multi-participant meeting via a poll. Doodle also allows you to create a meeting by designating your participants and having the system send them an email asking them to vote on times that work for them.
CalendarHero, formerly Zoom.ai, is a scheduling tool that has done a decent job of replicating many of the features of x.ai. This includes the Meeting Creator, which they call the Web Scheduler. It works similarly to the x.ai Meeting Creator, allowing you to set the parameters and details for a meeting on the web and send the request to your guests. CalendarHero can even schedule automatically, just like x.ai! Warning: Their free plan is not as robust as x.ai and includes only 5 meetings per month.
Calendly is the largest company in the meeting scheduling space and provides universally recognizable and highly-functional calendar pages. Their team pages include many of the features you use with x.ai, such as Round Robin, combined scheduling, and payments integration. At this time they do not allow routing of different meetings to different calendars.
This tool provides robust and customizable calendar pages for scheduling a wide variety of meetings. Their pages can handle group meetings, multiple meetings per time slot, and more. They also offer SMS reminders as well as customizable calendar page colors, branding, and themes. While the pricing is similar to x.ai, they do charge per calendar, so if you have many calendars then this tool may not be for you.
The Microsoft Scheduler, also known as Cortana scheduling, is an email-based AI assistant that helps you schedule meetings similarly to the x.ai Scheduler (we had the name first!). You can use natural language to request meetings and then have the scheduler follow up with your guests. Unfortunately, this tool only works with Microsoft Office 365, not with Google calendars.
While not email scheduling per se, Undock does provide email client plugins that allow you to identify times that work for you and your meeting participants without leaving your email. So you do not have the support of the x.ai meeting scheduler (or Andrew or Amy), but you do have tools that add scheduling to your email. This tool is somewhat new and as a result is currently free. Paid features are planned soon.
Calendly offers a feature similar to x.ai’s Copy Times feature, allowing you to add times that work for you into an email or other media. While it is not as fast as x.ai’s automatic availability fetching, it does give you more control over the times you want to offer.
Undock allows you to identify times that work for you and add them into an email. However, this tool also identifies times that work for your guests, assuming they also have an Undock account. This is one of the closest analogues to x.ai’s instant meeting scheduling.
Once again, the folks at CalendarHero did a pretty good job of copying and pasting x.ai’s functionality, but this time over Slack (they also added Microsoft Teams, something we hadn’t gotten to). Internal meetings get scheduled instantly as well!
Doodle built their business on offering One-Time Links similar to those offered by x.ai. Their system does an excellent job of supporting multiple participants across organizations and calendars.
Once again, Calendly offers the functionality needed to send ephemeral links to your guest. Notice, however, that “guest” is singular - Calendly has yet to offer the ability to coordinate with multiple guests who are not also on your team.